Ask the Expert: How should medical staffs document and retain proctoring results?

Proctors should be required to complete formal documentation of their activities and findings. If the hospital pays the proctor for services, then detailed time records are advisable. In any case, the proctor should be asked to complete a structured report outlining the findings of his or her work. The medical staff should design a format for such reporting so that the feedback is complete and organized in a standardized manner. The report should both be submitted to the formal peer review body that initiated the proctoring and be retained in the practitioner's peer review file.